Workplace Inspections

Identifying hazards during workplace inspection is essential for ensuring a safe work environment. A hazard is any situation, condition, or thing that may cause harm to your staff. In a medical office, hazards may include, but are not limited to:

• Biological Hazards: bloodborne pathogens (e.g., HIV, hepatitis B and C), airborne pathogens (e.g., tuberculosis, COVID-19, influenza), contaminated sharps (e.g., needles, scalpels), contaminated surfaces and equipment.
• Chemical Hazards: disinfectants and cleaning agents (e.g., bleach, alcohol-based cleaners), medications (e.g., cytotoxic drugs, anesthetic gases), laboratory reagents (e.g., formalin) and solvents.
• Physical Hazards: radiation (e.g., X-rays, laser procedures), noise, temperature, lighting, air quality, electrical hazards, ergonomic hazards (e.g., prolonged standing, patient handling, improper workstation setups).
• Psychosocial Hazards: workplace violence, bullying and harassment, stress due to working conditions (e.g., workload).

• Inspections must be conducted frequently enough to prevent the development of unsafe conditions. At least one inspection per year is recommended.
• Regular inspections must cover equipment as per manufacturer’s guidelines, work methods, and practices.
• Inspections should cover the premises, as well as surrounding areas, such as parking lots.
• Special Inspections must be completed when required by malfunction or accident.
• Regular or special inspections must include the participation of the worker representative or joint committee (JOHSC) members, if applicable.

This Community Physician Workplace form could be used to guide and support your routine clinic inspections.