Workplace Inspections
Workplace inspections are an opportunity to identify hazards and assess risk in the workplace on an ongoing basis as part of a proactive injury-prevention process. They are a critical component of an employer's responsibility to maintain a safe and healthy work environment, and every employer must conduct regular workplace inspections to prevent unsafe conditions from developing.
Workplace Hazards
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Recognize Hazards
Identifying hazards, assessing risks, and correcting unsafe conditions during inspections are essential to maintaining a safe work environment.
A hazard is any situation, condition, or thing that may cause harm to your staff. In a medical office, hazards may include, but are not limited to:
- Biological Hazards: bloodborne pathogens (e.g., HIV, hepatitis B and C), airborne pathogens (e.g., tuberculosis, COVID-19, influenza), contaminated sharps (e.g., needles, scalpels), contaminated surfaces and equipment.
- Chemical Hazards: disinfectants and cleaning agents (e.g., bleach, alcohol-based cleaners), liquid nitrogen, compressed gas (e.g., oxygen cylinder, fire extinguisher), medications (e.g., cytotoxic drugs, anesthetic gases), laboratory reagents (e.g., formalin) and solvents.
- Physical Hazards: radiation (e.g., X-rays, laser procedures), noise, temperature, lighting, air quality, electrical hazards, ergonomic hazards (e.g., prolonged standing, patient handling, improper workstation setups).
- Psychosocial Hazards: workplace violence, bullying and harassment, stress due to working conditions (e.g., workload).
For more examples of common hazards in a medical clinic, refer to the Managing Risk topic.
Inspection Requirements
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Review Inspection Requirements
- Inspections must be conducted frequently enough to prevent the development of unsafe conditions. At least one inspection per year is required. Quarterly inspections are recommended for medical clinics.
- Regular inspections must cover equipment as per manufacturer’s guidelines, work methods, and practices.
- Inspections should cover the premises, as well as surrounding areas, such as parking lots.
- Special inspections must be completed when required by malfunction or accident.
- Regular or special inspections must include the participation of the worker representative or joint committee (JOHSC) members, if applicable.
- Any unsafe or harmful conditions found during an inspection must be corrected without delay.
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Complete Workplace Inspection Form
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