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Health and Safety Meetings

Every employer must schedule regular monthly meetings with staff to discuss workplace health and safety matters. 

Health and safety meetings are crucial for raising awareness and education, reviewing and preventing incidents, and ensuring compliance with regulations. Meetings also encourage open communication between management and staff and a collaborative and proactive approach to promote a culture of health and safety within the clinic. Topics can include clinic inspections, bullying and harassment, violence prevention and health and safety education programs.

Meeting Requirements

  • Review Health and Safety Meeting Requirements

    Safety meetings allow physician employers and their staff to voice, discuss, and resolve health and safety issues collaboratively.

    • Health and safety meetings must occur once per month.
    • Health and safety meetings must focus on preventing and correcting unsafe conditions and practices while maintaining a cooperative interest in workplace health and safety.
    • Employers must maintain records of the meetings and the matters discussed.
    • If your clinic has more than nine and less than 20 staff members, a worker health and safety representative is required (review the next section). If your clinic has 20 or more staff members, a Joint Occupational Health and Safety Committee is required (review JOHSC section).

Meeting Documents

  • Review Health and Safety Meeting Agenda

    This meeting template could be used to record the details of the monthly health and safety meeting by the employer and employee safety representatives. Health and safety meeting minutes should be retained.

    Health and Safety Meeting Agenda and Minutes

  • Test your knowledge. Take the quiz!

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    Question 1 of 1:

    What topics are covered in health and safety meetings? Select all that apply.

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Move on to the next topic: Worker Representative / Joint Occupational Health and Safety Committee (JOHSC)